To Use Goods Received Notes

From the drop-down list, select the supplier you have received a delivery from. Only those suppliers associated with the purchase orders you have selected are shown in this list. Note: You cannot type directly into this box.

The Sage Line 50 purchase order number appears here. You cannot change this number.

The product code appears here. You cannot change this code.

If you have entered a supplier part number for this product in the Product Record option, it appears here. You cannot change the information shown in this column.

This shows the item description as entered on the purchase order. If you have not entered an item description on the order, this column remains blank. You cannot change the information shown in this column.

This shows the total quantity ordered on the purchase order. You cannot change this information.

This column shows the number of items that still have to be delivered, that is, the outstanding items from the purchase order.

If you want to record the complete delivery of all the items on the goods received note, click Receive All. This enters the To Deliver value into the Received column for all items. The order status will be changed to Complete when you save the goods received note.
If you have received part of an order, enter the quantity of items that have been delivered here. The order status will be changed to Part when you save the goods received note.
Note: You cannot enter a quantity greater than the quantity displayed in the To Deliver column. If you try to enter a received quantity that is greater than the quantity to deliver, the figure will automatically be changed to the figure shown in To Deliver.

This shows the total of all items received.

1. From the Purchase Order Processing window, select the purchase orders against which there have been goods delivered, and then click GRN.

You can only use the Good Received Note option for purchase orders that have a status of 'On-Order'. If you select an order that does not have a status of 'on-order', a message appears informing you that not all orders could be delivered, along with a list of possible reasons. Click OK to return to the Purchase Order Processing window and change the status to On-Order.

3. When you have selected the supplier that you received a delivery from, all outstanding items from that supplier and from the selected purchase orders appear.

4. To save the good received notes, click Save. When you save your goods received notes your stock records and purchase orders are updated. If you do not want to save the goods received note, click Discard.

You have now recorded your good received note for the selected supplier. Repeat the procedure above for the remaining suppliers that you have received a delivery from.

GRN No.	Date Received
Supplier GRN No.	Supplier A/C Ref

Order No.	Product Code
Part No.	Details
Ordered	To Deliver
Received	Total Qty Received